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London Hat Week Pop-Up Shop Space Seller Terms & Conditions 

  1. The minimum order is for 10 product spaces. Spaces are available on a first-come-first-served basis.

  2. A non-refundable fee for each space to be booked is payable at the time of booking.

  3. Items for sale will be displayed in the London Hat Week Market.

  4. After the booking is made, we will contact you to ask you to submit brand information. Failing to submit these before the deadline would result in your work not being featured in the event. 

  5. X Terrace shall reserve the absolute right to utilize any image(s) for promotion and sales and marketing of the exhibited item(s) or product(s).

  6. You may send 3 extra items to replenish when items are sold at the Market. We will put one out when one is sold.

  7. Items must arrive at our offices before 30th June 2022. Any items arriving after the said time and date may not be accepted. It will not be possible to bring your items directly to the venue, as we need to plan in advance for labelling and display.

  8. Any import/export tax or VAT or duty or levy incurred or imposed by any border authorities must be borne and paid solely by the designers within 5 days of notification by the Customs authorities or by X Terrace. X Terrace will notify you of any charges as soon as possible after they are received. Please make sure you fill in the customs invoice/declaration forms correctly to avoid any customs delays and charges or duties imposed.  Boxes should be clearly marked ‘Temporary Admission’. X Terrace shall not be liable whatsoever for any tax or duty or levy or charges imposed in respect of the item(s) or product(s). In cases where the tax, duty, or levy has been paid on account by the shipping company and charged to X Terrace, X Terrace will hold any items to which the tax, duty, or levy applies in lieu of payment until the applicant has settled the account.

  9. Each item should be sent with a securely attached label that states the brand/designer name, product name, and product price in GBP. Labels must be attached to the items before they are sent to us.

  10. For items sold at the event, you will receive funds for any items sold (less a 25% commission, plus VAT). If you have a UK bank account you will receive funds via bank transfer or PayPal. If you are outside the UK, funds will be sent by PayPal only (please ensure you have an active PayPal account).

  11. Fees will be used to cover venue hire (central London, ground floor location), storage, display props, shop staff, staff training, hatboxes, labelling, transaction fees, marketing, graphic design, Shopify online shop listing, management, and other organisation costs.

  12. Items for sale will also be displayed on the Virtual Market of London Hat Week on TheAccessoryCircle.com or TheHatCircle.com website (depending on your product category) as soon as the booking is confirmed until 31st August 2022, you will be able to list the items (same number of items as the Market Spaces you booked) under your own store. You will also enjoy a complimentary store (no joining fee of £50) and your Designer Profile on the website. For any items sold during the period, you can list new items to sell more. The Accessory Circle and The Hat Circle sell items through not only its website but also, Facebook, Instagram, Google Shopping,  Etsy, Pinterest sales channels, some items might not be accepted by these channels if any of the descriptions, titles, images violets their policy. By booking the Market Spaces and owning your own store, you agree to The Hat Circle and The Accessory Circle seller T&Cs. 

  13. For the items sold in the Virtual Market on the website, you will receive funds for any items sold (less a 35% commission, plus VAT). If you have a UK bank account you will receive funds via bank transfer. If you are outside the UK, funds will be sent by PayPal only (please ensure you have an active PayPal account).

  14. For any items sold via the website, you will receive a notification with the customer's shipping details for you to fulfil the orders.  

  15. Sellers represent and warrant that the products listed on the Websites are genuine, authorised, and legitimate, do not infringe the Intellectual Property Rights of any third party, and do not violate any applicable and prevailing laws and/or norms. Sellers shall immediately furnish evidence upon request that the seller is the owner and/or is permitted and/or authorised to use intellectual property rights embedded in or used in conjunction with the products listed on the Web Site. 

  16. For Virtual Market listings, once you have made your booking and completed the payment, our team will be in touch to provide login details for you to upload your brand logo, and add a brand introduction to your own Designer Profile on TheHatCircle.com or TheAccessoryCircle.com. You must list your items by 2nd July 2022 at the latest, so London Hat Week customers can shop your products.

  17. The last week is allocated for a sale where items can be sold at a discount rate, you must notify us how much discount you wish to apply in your inventory form (up to a 50% reduction in price, the same % for all items). 

  18. For products in the Virtual Market online shop, we will be using a default global shipping rate of £20. Sellers should factor in additional shipping costs when deciding on the product pricing. If you wish to offer free shipping or set up shipping for different regions, please get in touch for a detailed guide on how to do this.

  19. You are obligated to use a shipping company that provides a tracking system and you must inform the tracking number using the seller dashboard system, so the customer receives notification and will be able to track their orders. Please ship the order within 3 (three) business days after the date of the order confirmation.

  20. If the seller fails to do so, LHW & TAC & THC reserve full authority to give the option to the Buyer to cancel the transaction before the Product has been shipped. LHW & TAC & THC shall not be responsible or liable for any losses or damages to the corresponding seller due to such cancellation. 

  21. If you fail to ship the Product within 7 days or the Product was not received by the buyer due to reasons not attributable to the buyer, such as delivering to the wrong address, you shall bear all liabilities relating thereto. If any transaction is cancelled due to reasons attributable to the seller, e.g. unavailability of the Products, LHW & TAC may take necessary actions against the seller. LHW & TAC may, at its option, provide overseas delivery services and other services relating to delivery in association with third-party service providers. The delivery method and provisions stipulated in this Article, will comply and be in accordance with the Policies as determined by LHW & TAC & THC. In the event of any express conflict or difference (s) between this Article and the Policies, the participant hereby agrees with LHW & TAC & THC that the Policies shall PREVAIL.

  22. Should any item(s) be lost or damaged during transportation, the seller shall be totally responsible and liable to resolve the lost or damaged item with the buyer, and a replacement is sent to the buyer within five (5) working days.

  23. Should any customer contact you to return a product to the seller, you will be informed by an email via the system, and thereafter the seller is to confirm that a return process should be initiated and further notify LHW & TAC within 2 (two) working days upon receipt of the returned product. 

  24. All items in the store are recorded in our system and are for sale only in London Hat Week (not elsewhere). It is our responsibility to keep a 100% accurate inventory, so all items sent to us will stay in the shop (no exchanges or lending out) for sale to maximise the sales opportunity until the last day of the shop opening period.

  25. Unsold items will be returned to you by ourselves, and we will invoice you for the cost price of the shipping. We will use one of the following couriers: Royal Mail, Parcel Force, FedEx, UPS, DHL, DPD. Unless you request otherwise, your items will be sent using the cheapest option, including £50 insurance per item. You agree to pay for return shipping, and we will invoice you for the cost price. You are to pay any return freight charges, costs, and expenses within 7 days of the invoice date, failing which the items or products shall be donated to a charitable organization or disposed of at the absolute discretion of X Terrace.

  26. Designers who intend to pick up their items in person may do so on the last day of the event, from 4 - 5 pm only. If you do not come at this time, we cannot guarantee the return of your item on the day as we will be moving all unsold items to our offsite storage.

  27. X Terrace Fashion Platform will not accept liability for any damage caused to the items either in transit or during the shop, or for any injury caused by the items to the public. Please arrange your own insurance if you wish to be covered in the event of damage.

  28. The items will be handled with care, the decisions regarding the display of items lie with us and they will be final. Designers are not to place requests for positioning the hats in a particular place.

  29. Any enquiries regarding your application submission please email: hello@xterrace.com

London Hat Week Virtual Pop-Up Shop Seller Terms & Conditions

  1. The minimum order is for 10 online spaces.

  2. A non-refundable fee for each space is payable at the time of booking.

  3. You will receive funds for any items sold (less a 35% commission, plus VAT). If you have a UK bank account you will receive funds via bank transfer. If you are outside the UK, funds will be sent by PayPal only (please ensure you have an active PayPal account).

  4. Items for sale will be displayed on the Virtual Market of London Hat Week on TheAccessoryCircle.com or TheHatCircle.com website dedicated zone as soon as they are approved, and will be removed by 31st August 2022. The Accessory Circle and The Hat Circle sell items through not only its website but also, Facebook, Instagram, Google Shopping,  Etsy, Pinterest sales channels, some items might not be accepted by these channels if any of the descriptions, titles, images violate their policy. By booking the Market Spaces and owning your own store, you agree to The Hat Circle and The Accessory Circle seller T&Cs. 

  5. Once you have made your booking and completed the payment, our team will be in touch to provide login details for you to upload your brand logo, add a brand introduction to your own Designer Profile on TheHatCircle.com, or TheAccessoryCircle.com. You must list your items by 2nd July 2022 at the latest, so London Hat Week customers can shop your products.

  6. After items are sold, you can list new products or the same products to replenish on the website. If you wish to list more than what you have originally booked, please contact us to be invoiced for more listings.

  7. The last week is allocated for a sale where items can be sold at a discount rate, you must notify us how much discount you wish to apply in your inventory form (up to a 50% reduction in price, the same % for all items). 

  8. Sellers represent and warrant that the products listed on the Websites are genuine, authorised, and legitimate, do not infringe the Intellectual Property Rights of any third party, and do not violate any applicable and prevailing laws and/or norms. Sellers shall immediately furnish evidence upon request that the seller is the owner and/or is permitted and/or authorised to use intellectual property rights embedded in or used in conjunction with the products listed on the website. 

  9. On receipt of the payment from the buyer, LHW & TAC will notify you of the paid order. You should then confirm that you have received the corresponding order within 2 (two) business days and take necessary actions for delivery. Failure to do so, LHW & TAC & TAC shall be given the option to cancel the corresponding order.

  10. For products in the Virtual Market online shop, we will be using a default shipping rate of £20. Sellers should factor in additional shipping costs when deciding on the product pricing. If you wish to offer free shipping or set up shipping for different regions, please get in touch for a detailed guide on how to do this.

  11. You are obligated to use a shipping company that provides a tracking system and you must inform the tracking number using the seller dashboard system, so the customer receives notification and will be able to track their orders. Please ship the order within 3 (three) business days after the date of the order confirmation.

  12. If the seller fails to do so, LHW & TAC & THC reserve full authority to give the option to the Buyer to cancel the transaction before the Product has been shipped. LHW & TAC & THC shall not be responsible or liable for any losses or damages to the corresponding seller due to such cancellation. 

  13. If you fail to ship the Product within 7 days or the Product was not received by the buyer due to reasons not attributable to the buyer, such as delivering to the wrong address, you shall bear all liabilities relating thereto. If any transaction is cancelled due to reasons attributable to the seller, e.g. unavailability of the Products, LHW & TAC may take necessary actions against the seller. LHW & TAC may, at its option, provide overseas delivery services and other services relating to delivery in association with third-party service providers. The delivery method and provisions stipulated in this Article, will comply and be in accordance with the Policies as determined by LHW & TAC & THC. In the event of any express conflict or difference (s) between this Article and the Policies, the participant hereby agrees with LHW & TAC & THC that the Policies shall PREVAIL.

  14. Should any item(s) be lost or damaged during transportation, the seller shall be totally responsible and liable to resolve the lost or damaged item with the buyer and a replacement be sent to the buyer within five (5) working days.

  15. Should any customer contact you to return a product to the seller, you will be informed by an email via the system, and thereafter the seller is to confirm that a return process should be initiated and further notify LHW & TAC within 2 (two) working days upon receipt of the returned product.

  16. Any enquiries regarding your application submission please email: hello@xterrace.com

Features in Shopping Guide Terms & Conditions

  1. Payment of fees is not refundable, unless in the event that the publication is cancelled. 

  2. X Terrace reserves the right to charge listing fees for certain listings, as well as transaction fees based on certain completed transactions using the Services.

  3. X Terrace further reserves the right to alter any and all fees from time to time, without notice.

  4. The Applicant shall be liable to pay all applicable charges, fees, duties, taxes, and assessments for availing of the Services. 

  5. X Terrace reserves the right, in its sole discretion and without any obligation, to make improvements to, or correct any error or omissions in any portion of the Service.

  6. X Terrace acts only as a listings platform, it shall not have any liability whatsoever for the Applicant as regards the standards of services provided by the Applicant. In no circumstances shall X Terrace be liable for the services provided by the Applicant. 

  7. The information/description provided by the Applicant for the event must be accurate and should not be misleading, the Applicant is liable for any consequences resulting from this.

  8. Once you have made your booking and completed the payment, a form will be sent to you for you to fill in your brand information and logo. Forms must be filled in by 25th June 2022 at the latest. Forms received after this date may not be processed in time for the start of the sale period.  

  9. The Applicant is obliged to submit information and required imagery before the deadline. Any delay X Terrace has the right to not include in the publication. And in situations like this, refunds will not be issued. 

  10. The Applicant is required to verify the accuracy of all information on their own before submitting it to X Terrace for publishing.

  11. X Terrace reserves the right to remove or change any information or image provided by the Applicant in its sole discretion without prior notice. 

  12. X Terrace reserves the right to edit and select the imagery and text to go into the publication, to ensure the best outcome. 

  13. The Applicant acknowledges and agrees that they shall not provide or distribute any content that is protected by copyright or other proprietary rights of a third party, without obtaining the permission of the owner of such right.

  14. Under no circumstances will X Terrace be held responsible or liable in any way for any refund request from the customers.

  15. X Terrace will instruct the customer to contact the Applicant directly and the Applicant holds full responsibility to initiate the refund request between the customers and X Terrace.

  16. X Terrace reserves the right to remove from the listing any content that is alleged to infringe on someone’s copyright. And in situations like this, refunds will not be issued. 

  17. X Terrace reserves the right to distribute the publication as a complimentary gift for marketing activities or sell it without prior notice. Applicants are allowed to use only the pages featuring the brand and the cover for promotion purposes, but they need to seek permission to distribute the publication to any other audience. 

  18. If you book before 20 June 2022, we will include the features in Issue 3 of the Shopping Guide and the guide will be distributed to London Accessory Week visitors as well as London Hat Week pop-up shop visitors. If you book the features after that date, you will be featured in issue 4 of the Shopping Guide, and that will be distributed at our Christmas event.

Brand Logo on the Backdrop Feature Terms & Conditions

  1. Payment of fees must be made when booking the space.

  2. X Terrace reserves the right to charge listing fees for certain listings, as well as transaction fees based on certain completed transactions using the Services.

  3. X Terrace further reserves the right to alter any and all fees from time to time, without notice. 

  4. You are required to supply 1 clear image of your logo in png format (not smaller than 1MB and no larger than 2MB). Failing to submit before the deadline would result in no feature on the backdrop. In events like this, no refund will be issued.  

  5. X Terrace shall reserve the absolute right to utilize the logo for promotion and sales and marketing of the exhibited brand.

  6. X Terrace reserves the right, in its sole discretion and without any obligation, to make improvements to, or correct any error or omissions in any portion of the Service.

  7. X Terrace acts only as a listing platform, it shall not have any liability whatsoever for the Applicant as regards the standards of services provided by the Applicant. In no circumstances shall X Terrace be liable for the services provided by the Applicant. 

  8. Once you have made your booking and completed the payment, a form will be sent to you for you to fill in your logo. Forms must be filled in by 25th June 2022 at the latest to be included in issue 3 of The Circle magazine Shopping Guide. If you book before 20 June 2022, we will include the features in Issue 3 of the Shopping Guide and the guide will be distributed to London Accessory Week visitors as well as London Hat Week pop-up shop visitors. If you book the features after that date, you will be featured in issue 4 of the Shopping Guide (release in December 2022), and that will be distributed at our Christmas event. Deadline to fill in the form for issue 4 is 10th November 2022. Forms received after this date may not be processed in time to add the logo to the backdrop. 

  9. The logo provided by the Applicant for the event must be accurate and should not be misleading. 

  10. The Applicant is required to verify the accuracy of the logo on their own before submitting it to X Terrace for publishing.

  11. X Terrace reserves the right to remove or change any logo provided by the Applicant at its sole discretion without prior notice. 

  12. The Applicant acknowledges and agrees that they shall not provide or distribute any content that is protected by copyright or other proprietary rights of a third party, without obtaining the permission of the owner of such right.

  13. X Terrace reserves the right to remove from the listing any content that is alleged to infringe on someone’s copyright.

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